9/17; Microsoft Office and Word

Microsoft Office and integrated software systems

Microsoft has developed (among others) a set of integrated software products that perform most of the basic tasks that are necessary for an office:
Word Processing (MS Word)
Spreadsheet (MS Excel)
Presentation (MS Powerpoint)
and sometimes:
They have developed the product called Microsoft Office. They boast: "Programs in Microsoft Office work together like one so you can combine text, data, and graphics any way you like. What is more, IntelliSense technology helps these programs sense what you want to do and produce the desired result."

Microsoft Office tools can be used in a stand alone mode, or they can be used in an integrated fashion with the Office Manager (which is accessed by clicking the icon on the upper right of the Mac screeen, and by clicking the MS Office tool bar on the Windows side).
Here is the competition: ClarisWorks

You can customize the Office Manager to act as a general purpose tool bar by clicking on Customize. in the MS Office Manager listing. Try to add Netscape to it now.

Quick Demos

Microsoft Word

Microsoft Excel

Microsoft Powerpoint

Going beyond word processing in Microsoft Word

Note that this will generally work on the PC side as well, but we have preapred these instructions with the Mac in mind.
Launch Microsoft Word. Most people are comfortable typing away, doing a bit of formatting, and then printing. The purpose of our demonstration and the Lab today is to show you how to use some of the more advanced tools of MS Word.

Headers and footers

It is useful to have footers and headers in a document in order to provide summary information about it. To set up a footer or a header, go to the View menu and choose Header and Footer. You can cycle between the two, and then add text, the date, and the page number. You can format text the same way as you do in the main part of the text.


Microsoft Word has a good tool for making equations. Go to the Insert menu and then choose object. You will get many choices, but you should choose Microsoft Equation 2.0. Note that you can build up the equations as you go. After you make the equation, close the equation tool. To edit the equation in the future, double-click it. You have to be patient for a few seconds for it to launch the equation editor.


On the Macintosh side of the machines in the Lab, you will see an icon at the base of the Word Window that looks like a landscape. If you move the mouse over the icon without clicking and leave it there for a second or two, you will see that it will create picture. Choose that. Note all of the tools that you can use for drawing. make a picture. When you are done, close picture. The picture will be in your document where you want it. If you want to edit it in the future, double click it.


In these days of electronic document preparation, you can digitally annotate a file that you or someone else has made. To do this, open the Word file of interest. Move through it to a place where you might like to make a comment (where you would write something if you were editing the paper copy). Pull down the insert menu and then choose annotation. A window will open below and you will see in the text character indicating that there is an annotation there, and then below, you can write your annotation. You can also do a sound annotation. THis is cool. Click on the symbol for a cassette tape and then a tool will apear that will let you record your comment. You have to push record and stop recording. Note that if you are not getting any sound, you may have to go to the control panel (under the Apple Menu on the Mac side) and choose Monitors and Sound. THen click on the Sound button and make sure that the sound input is from the microphone and not the CD.

9/17 and 18; Microsoft Word and the outline for your final assignment

Pages maintained by
Prof. Ramón Arrowsmith

Pages last modified on Tues Sept 17 1997.