Presentation preparation using Microsoft Powerpoint

For your final project (and possibly for other situations) you will make a short presetation. Microsoft Powerpoint is one of the parts of Microsoft Office. This one lets you put together a combination of text and graphics (and other multimedia) into a series of slides that can be shuffled and modified and then played on a computer using a projector (or not), or printed out or both. It also lets you print a series of note pages of your talk that can be duplicated and handed out to your audience.

Set up your presentation

Launch Powerpoint and then it will give you a dialogue box in which you should select Blank Presentation (unless you wnat to open one up). Then choose a layout. I always choose the first one, and then change things on the fly.
Now you will be on a new page, ready for your input. First, go to View Menu, and then Master and choose Slide Layout. Next choose the Format menu, and then select a background. Change any other aspects of the text that you would like.

Build your presentation

The basic idea is to add text and graphics to each slide, and then click on "new slide" down on the lower right of the main screen to get a new slide. You can choose a layout to help you, but this can be changed.


Is pretty easy. Just change it as desired. Look under format menu for Font and you can do most things there, or on the menu bar along the top right of the slides.


This is the part that can be tricky.

Use Powerpoint drawing tools

Note that there are some decent basic drawing tools on the left side of the Powerpoint screen that you can use to draw things.

Inserting graphics

The idea is to take graphics from another program, such as Canvas, get them into a format that Powerpoint likes, and then place them on the slide of interest.
The first thing to try is to select the objects in the drawing from your drawing program, copy them, and then paste them into Powerpoint. This may work, but it might not or it can be frustrating.
The second and probably more robust way to handle things is to get your drawing to look the way you like it in Canvas or whatever, and then save it as a *.tiff file. Then in Powerpoint, under Insert, choose Picture, select the *.tiff file, and then it should appear on your slide and it can be moved, resized, etc. If your drawing program gives you some trouble, or the file is a bit large for Powerpoint, open it first in Adobe Photoshop, and clean it up by resizing it and possibly changing the resolution. Save it as a *.tiff file, and then try inserting it into Powerpoint.

Inserting other interesting things

Under the Insert menu, you can see that you can import other things such as movies or the output of other Microsoft applications such as MS WOrd Tables or Excel spreadsheets. However, I note that it is porbably easier to copy and paste many of them.

A note about adding things from the internet

You can often save images and movies from the internet (in the case of images in Netscape, just click and hold on the image and you can get an option to save it or copy it).
Think of the rights people have to things that they have created. If you use something in your presentation, you must acknowledge the source. This is a good thing to do. Don't misrepresent the information that you use in your presentation.
Citing the Sites: MLA-Style Guidelines and Models for Documenting Internet Sources

Presenting your presentation

Note that you can reoganize the order of your presetation by using the Slide Sorter under the View menu. Just drag the slides around unti they are in the order that you like.

Once you are ready, then under the View Menu, choose slide show. You will get a few optins in a dialogu box with which you may want to experiment.

Under the print menu, you can print your slides as overheads, or you may also choose options for printing handouts for your audience (Print What).

Assignment 8:

Preparing a Powerpoint presentation from your Canvas poster.
Pages maintained by
Prof. Ramón Arrowsmith

Pages last modified on Thurs Nov 7 1997.